What are Shareholder Meeting Minutes?
Below is an example of meeting minutes for the annual shareholder meeting in a privately owned corporation, including an S corp. Business owners and attorneys can use this example as a template. Shareholders are the owners of the corporation. Shareholders can amend the Articles of Incorporation, amend the Bylaws, and take all other actions on behalf of the corporation. A resolution properly approved by shareholders is the final authority within a corporation.Shareholders Meeting Minutes Template
ANNUAL MEETING OF THE SHAREHOLDERS OF [COMPANY], INC.
The Annual Meeting of the Shareholders of [COMPANY], Inc. was held at the registered office of the Corporation on [MONTH DATE, YEAR]. The following Shareholders were present and duly signed Waiver of Notice of said Meeting: [SHAREHOLDER NAME] [SHAREHOLDER NAME] [PRESIDENT NAME], the President of the Corporation, called the meeting to order. The President gave [HIS/HER] report detailing the Corporation’s past performance, present circumstances, future prospects, and other matters. After due consideration, the President’s report was accepted. [TREASURER NAME], the Treasurer of the Corporation, presented [HIS/HER] report detailing the Corporation’s financial situation and financial developments during the past fiscal year. After due consideration, the Treasurer’s report was accepted. Nominations were called for the election to the Board of Directors. Upon nomination duly made and seconded, the following individual was unanimously elected as the Corporation’s sole Director to serve for the ensuing year or until [HIS/HER] successors are elected and qualify: [ELECTED DIRECTOR NAME] Upon motion duly made, seconded and carried, it was: RESOLVED, that acknowledgment was taken and approval made of the actions of the Board of Directors for the past fiscal year. RESOLVED, that the President of the Corporation is authorized to consider and discuss a possible consolidation or merger of the business known as _______________ with Corporation’s business. There being no further business, on motion, the Meeting adjourned. ________________________ [SECRETARY NAME], Secretary